Applicants must register first in the OIL Portal and create an applicant profile to access and submit the online application form during the scheduled submission period below:
***NOTE: In view of OIL Memorandum No. DTM-OIL-2025-04 in re: Downtime Advisory for OIL Portal Systems Maintenance and Data Privacy Review, prospective applicants shall:
1. Applicants shall request the prescribed application form through the OIL Program Mail address.
2. Applicants shall route the endorsement of their applications with the required document attachments at the CU-level. Kindly facilitate the signing of your application form starting with your Program Adviser, Institute Director and College Dean. Upon the endorsement of the College Dean, your application form should be routed to the UP CU Office of International Linkages/OVCAA Linkages Units for the endorsement of the UP CU Chancellor.
3. Once endorsed by the UP CU Chancellor, your application must be routed to UP System Office of International Linkages through the UP-Document Routing System (UP DRS).
4. The UP-System Office of International Linkages Program Staff will receive and process the application for UPSA review and approval.
Please note that all application documents must be endorsed and submitted to the Office of International Linkages – System via UP DRS on or before the designated deadline. Late endorsements and submissions with incomplete documents will not be entertained.
| Schedule of the International Conference | Submission Period and Deadline | Schedule of Evaluation Meeting |
| January to March | July to September of the previous year Deadline: Last working day of September |
October |
| April to June | October to December of the previous year Deadline: Last working day of December |
January |
| July to September | January to March Deadline: Last working day of March |
April |
| October to December | April to June Deadline: Last working day of June |
July |
Kindly use a UP Mail account in the OIL Portal Registration. Once the online application form is accomplished, our office will process the application based on merit and availability of funds.
Requirements for the grant are as follows:
- Clear, Recent 1×1 ID Picture, PNG Format
- International Conference Proposal
- Proposal must include Rationale, Objectives, Expected Significant Output, List of Proposed/Invited International Speakers with position affiliation, and must not be more than five (5) pages
- Tentative Schedule of Activities
- Proposed International Conference Budget (click here).
- Plan for Utilization of Estimated Income Generated from the International Conference (if applicable)
Orientation
As a requirement, the grantee should be able to attend the orientation to be conducted by our office. Other faculty members or staff who are involved in the conduct of the international conference may also join the orientation provided that the grantee is present during the orientation.
Schedule of the orientation will be shared with the grantee through email.