Q1: When is the submission deadline of the grant? 

A1: Please refer to the schedule below for the submission schedule: 

Schedule of the International ConferenceSubmission Period and DeadlineSchedule of Evaluation Meeting
January to MarchJuly to September of the previous year
Deadline: Last working day of September
April to JuneOctober to December of the previous year
Deadline: Last working day of December
July to SeptemberJanuary to March
Deadline: Last working day of March
October to DecemberApril to June
Deadline: Last working day of June

Q2: How much is the maximum support of the grant and what expenses may be supported? 

A2: The maximum support for Hosting grant is ₱200,000.00 which covers Maintenance and Other Operating Expenses (MOOE) and resource fees applicable for virtual conferences only.

Q3: What items are not allowed to be funded through the Hosting grant?

A3: Below is a list of items not allowed to be funded through the Hosting Grant: 

  • For face-to-face events:
    • Publication Fees
    • Professional Development Fees 
    • Tokens
    • Honoraria

  • For virtual lectures:
    • Publication Fees
    • Professional Development Fees 
    • Cash Awards
    • Any expenses applicable only to face-to-face events (e.g. venue rental, printing expenses, transportation, food and lodging, etc.).
      • Should these items be necessary even in virtual mode, a justification letter should be submitted subject to approval of the committee. 

Q4: How long is the application process? When will I get notified of the status of my application? 

A4: Application process usually takes around 3 – 4 weeks upon submission. Updates on the status of your application will be shared through the e-mail address you have provided in the application form. 

Q5: When will I receive the funding for my application? 

A5: Upon approval of the application and submission of the notarized grant contract, the grant will be released via Funding Check Memo (FCM) within 3 – 4 weeks after the submission of the request for transfer of funds, subject to the availability of funds and processing of concerned offices. 

A copy of the FCM will be sent to the grantee through email within 48 hours after the grant orientation. The grantee may refer to the guidelines on how to access the OIL-administered grant given through FCM (Annex 1).

Q6: Who can I contact for any inquiries or concerns? 

A6: You may reach Mr. Vincenzo Sebastian C. Reyes, Hosting and WELS Program Manager, through email at oilhosting@up.edu.ph for any inquiries or concerns.