Q1: When is the submission deadline of the grant?
A1: Please refer to the schedule below for the submission schedule:
| Schedule of the International Conference | Submission Period and Deadline | Schedule of Evaluation Meeting |
|---|---|---|
| January to March | August to October of the previous year Deadline: Last working day of October | November |
| April to June | November to January Deadline: Last working day of January | February |
| July to September | February to April Deadline: Last working day of April | May |
| October to December | May to July Deadline: Last working day of July | June |
Q2: How much is the maximum support of the grant?
A2: The program shall provide financial assistance amounting to Php40,000 for countries in Asia (excluding South Asia and Pacific Islands) and Php80,000 for Europe/USA/Russia/India/Africa/Middle East/Australia/New Zealand.
Q3: Once my financial assistance has been approved, can I still make changes to it?
A3: Any changes in the amount during the implementation of the activity may be done subject to the approval of the OIL Director. The grantee must send a letter of request for budget realignment addressed to the OIL Director with strong justification for the requested changes or realignment.
Q4: If I previously received support under Travel Grant, am I allowed to re-apply?
A4: Applicants can re-apply after a year as long as they are cleared with the previously received grant and have no pending reports for submission (e.g. unliquidated grants) from any of the other programs offered by OVPAA.
Q5: If I am provided funding from another granting institution, can I still apply to the Travel Grant program?
A5: Yes, as long as there is no duplication with the kind of support being requested (e.g. airfare expenses, living allowance, etc.) to avoid difficulty in the liquidation process.
Q6: After receiving my Travel Grant, my host university awarded me with a full scholarship. What shall I do?
A6: The grantee must not be a recipient of a partial or full grant from the host university or any other granting institution. If in the course of the Travel Grant grantee’s visit, the grantee becomes a recipient of a full grant from the host university or any other scholarship-granting institution, the grantee must return the full amount provided by UP through Travel Grant.
Q7: Once my grant is completed, what happens to the unexpended funds?
A7: You must return the unexpended funds (based on the summary of expenses) to the UP System Cash Office located in the basement of Quezon Hall. We will send you an email on how to return the unexpended funds.
Q8: What should I do if I lose my boarding pass?
A8: Get an official certification from the airlines in lieu of a boarding pass.
Q9: What happens if I do not liquidate the funds?
A9: You will be tagged at your UP CU Office of the University Registrar (OUR) and the Office of International Linkages (OIL) as a student with accountabilities. You cannot obtain your clearance until your accountability is settled with our office.
Q10: Who can I contact for any inquiries or concerns?
A10: You may reach Mr. Kurt Sy, Travel Grant Program Manager, through email at [email protected] for any inquiries or concerns.